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General Files Specs

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About These Shared Specifications

This page includes foundational file specifications used across both the EDAS and Card Issuing Sponsorship programs.

These shared resources—covering Accounts, Business, Beneficial Owners, and Exemption Reason Values—are essential for maintaining compliance, reconciliation, and secure data exchange across Newline’s banking infrastructure, powered by Fifth Third Bank.

For program-specific file formats, please refer to the EDAS File Specs Page or the Card Issuing File Specs Page.

Accounts

Field Definitions

ACCOUNT NUMBER (Required)

  • Type: string (20 characters)
  • Description: Can be a business account or person account
  • Example: CUST123456

ACCOUNT CATEGORY (Required)

  • Type: string (1 characters)
  • Description: Account can be either a 'C' for Commerical Card or 'D' for Deposit.
  • Example: C

BUSINESS ID (Required)

  • Type: string (20 characters)
  • Description: Unique ID identifying a business. Required if account is tied to Business
  • Example: BUS123456

PERSON ID

  • Type: string (20 characters)
  • Description: Unique ID identifying a PERSON. Required if account is tied to a person. For Consumer Cards
  • Example:

PRODUCT TYPE (Required)

  • Type: string (40 characters)
  • Description: The type of product associated with the account.
  • Example: Commerical Charge Card

ACCOUNT OPEN DATE (Required)

  • Type: string (Date(YYYYMMDD) characters)
  • Description: Account Open Date
  • Example: 20230101

ACCOUNT CLOSED DATE

  • Type: string (Date(YYYYMMDD) characters)
  • Description: Account Closed Date
  • Example: 20230101

ACCOUNT STATUS (Required)

  • Type: string (25 characters)
  • Description: Acceptable values are: Open, Closed
  • Example: Open

ACCOUNT BALANCE (Required)

  • Type: string (Decimal(10, 2) characters)
  • Description: Can be a settled balance or zero if the balance comes from a charge card.
  • Example: 1500.75

ACCOUNT BALANCE SIGN (Required)

  • Type: string (1 characters)
  • Description: Indicates whether the settled balance is a debit (-) or credit (+).
  • Example: +

PLATFORM

  • Type: string (40 characters)
  • Description: In most cases you will not need this field. The field is required if there is another third party company this is reselling your product otherwise leave it blank.
    Program Manager ->Third Party Reseller -> Card
  • Example:

Business

Field Definitions

BUSINESSID (Required)

  • Type: string (20 characters)
  • Description: Unique ID identifying a business.
  • Example: BUS789012

BUSINESSNAME (Required)

  • Type: string (50 characters)
  • Description: Full business name specified.
  • Example: Acme Corporation

DBABUSINESSNAME

  • Type: string (255 characters)
  • Description: Doing Business As Name.
  • Example: Acme

BUSINESSTAXID (Required)

  • Type: string (15 characters)
  • Description: Tax ID associated with the applicable business.
  • Example: 98-7654321

BUSINESSTYPE (Required)

  • Type: string (50 characters)
  • Description:
    limited-partnership
    trust
    sole-proprietorship
    corporation
    llc
    general-partnership
    professional-association
    government
    non-profit
    other.
  • Example: corporation

BUSINESS IDENTITY TYPE (Required)

  • Type: string (100 characters)
  • Description:
    Credit Bureau
    Business License
    Cert Articles of Inc
    Fica Statement
    Financial Statements
    On-Site Visit
    Prtnrship/Trust Agrmt
    SEC Filing
    Secretary of State
    Filed Tax Return
    Tax Determination LT
    Third Party Verifactn
    Other
    Tax Identification Number
    Publicly Traded
    Regulated Financial Institution
    GIIN
    Foreign TIN
    Legal Entity Identifier
    Certificate of Limited Partnership
    Articles of Organization
    Government Entity Articles of Incorporation
  • Example: Publicly Traded

ADDRESS LINE 1 (Required)

  • Type: string (100 characters)
  • Description: Business address specified.
  • Example: 456 Elm St

ADDRESS LINE 2

  • Type: string (100 characters)
  • Description: Listing of necessary address designators.
  • Example: Suite 300

CITY (Required)

  • Type: string (50 characters)
  • Description: Business city location.
  • Example: San Francisco

STATE (Required)

  • Type: string (2 characters)
  • Description: Business state location.
  • Example: CA

ZIP CODE (Required)

  • Type: string (10 characters)
  • Description: Business ZIP code location.
  • Example: 94107

COUNTRY (Required)

  • Type: string (2 characters)
  • Description: Business country code.
    Use ISO 3166-1 Alpha-2 Country code standard.
  • Example: US

PRIMARY PHONE NUMBER (Required)

  • Type: string (15 characters)
  • Description: Primary phone number associated with the business.
  • Example: 1-415-555-1234

EMAIL ADDRESS

  • Type: string (100 characters)
  • Description: Email address of the business contact
  • Example: [email protected]

BENEFICIAL OWNERSHIP EXEMPTION (Required)

  • Type: string (3 characters)
  • Description: Indicates if the business is exempt from providing beneficial owner information. Please use the value "YES" if the business is exempt, else use the value "NO". If you use "YES", the next field is required to be populated with an exemption reason from the EXEMPTION REASON VALUES tab.
  • Example: YES

BENEFICIAL OWNERSHIP EXEMPTION REASON Value

  • Type: string (100 characters)
  • Description: See "Exemption Reason Values" tab for a list of valid exemption reasons.
  • Example: FINANCIAL_INSTITUTION

BENEFICIAL OWNERS EXISTS (Required)

  • Type: string (3 characters)
  • Description: This field allows us to determine which businesses we should expect Beneficial Ownership information for.
  • Example: YES

NO 25 PERCENT OR MORE BENEFICAL OWNERS EXIST (Required)

  • Type: string (3 characters)
  • Description: 'YES' if no beneficial owners with 25 percent or more ownership exist.
  • Example: YES

NAICS PRIMARY CODE

  • Type: string (100 characters)
  • Description: You can provide more than one code in this field. Separate each code by a comma.
  • Example: 123456, 654321

Beneficial Owners

Field Definitions

BENEFICIALOWNERID (Required)

  • Type: string (35 characters)
  • Description: Unique ID
  • Example: BENEOWN234

BUSINESSID (Required)

  • Type: string (20 characters)
  • Description: Unique ID identifying a business associated with a customer.
  • Example: BUS789012

FIRST NAME (Required)

  • Type: string (50 characters)
  • Description: First name of the beneficial owner.
  • Example: John

MIDDLE NAME

  • Type: string (50 characters)
  • Description: Middle name of the beneficial owner
  • Example:

LAST NAME (Required)

  • Type: string (50 characters)
  • Description: Last name of the beneficial owner.
  • Example: Doe

RESIDENCY STATUS (Required)

  • Type: string (4 characters)
  • Description: "US = US Citizen, RA = Resident Alien, NA = Non-resident Alien "
  • Example: US

SSN

  • Type: string (9 characters)
  • Description: Valid SSN required for Beneficial Owners residing in the US. If SSN was supplied, then you do not need to fill out the following fields (ID TYPE, ID NUMBER, ISSUE DATE and ID EXPIRATION DATE)
    Residency Status and taxId(SSN) Logic for beneficial ownership:
    1. taxid(SSN) is required if residency status is 'US' or 'RA'
    2. taxid(SSN) is optional for residency status 'NA' but SSN will be accepted if sent.
    3. ID Type, ID Number, ID Issue date, ID Expiration date is optional if SSN is sent
    4. ID Type, ID Number, ID Issue date, ID Expiration date is required if SSN is not sent
  • Example: 123456789

ID TYPE

  • Type: string (16 characters)
  • Description:
    DRIVERSLICENSENO (Driver's License Number)
    MATRICULACONSNO (Matricula Consular Number)
    PASSPORT (Passport)
    VISA (Visa)
    ALIENREG (Alien Reg. (Green Card))
    STATEID (State ID)
    GOVERNMENTID (Government ID)
    OTHERID (Other Identification)
    USTAXID (US Tax ID)
  • Example: SSN

ID NUMBER

  • Type: string (20 characters)
  • Description: Government-issued identification value.
  • Example: 123-45-6789

ID ISSUE DATE

  • Type: string (DATE(YYYYYMMDD) characters)
  • Description: Date when the identification was issued.
  • Example: 20200101

ID EXPIRATION DATE

  • Type: string (DATE(YYYYYMMDD) characters)
  • Description: Date when the identification expires.
  • Example: 20200101

DATE OF BIRTH (Required)

  • Type: string (DATE(YYYYYMMDD) characters)
  • Description: Date of birth of the beneficial owner.
  • Example: 20200101

TITLE (Required)

  • Type: string (50 characters)
  • Description: Position at the business (CEO, CFO, COO, MGR, GP, VP, TR, OTH, UNK). Only required for control persons.
  • Example: CEO (Chief Executive Officer)

IS CONTROL PERSON (Required)

  • Type: string (3 characters)
  • Description: Provide 'YES' for this field. You can only provide one CONTROL PERSON PER BUSINESS.
  • Example: YES

IS NATURAL AUTHORIZED PERSON (Required)

  • Type: string (3 characters)
  • Description: Provide 'YES' for this field. You can only provide one NATURAL AUTHORIZED PERSON PER BUSINESS.
  • Example: YES

IS BENEFICIAL OWNERSHIP PERSON (Required)

  • Type: string (3 characters)
  • Description: Answer 'YES' or 'NO' for this field.
  • Example: YES

OCCUPATION (Required)

  • Type: string (100 characters)
  • Description: Current position at company. Different from company title.
  • Example: Director of Business Development and Finance

OWNERSHIP PERCENTAGE

  • Type: string (3 characters)
  • Description: Percentage of ownership at the business. Must be a whole number. Provide a value if the there is a beneficial owner. [IS BENEFICIAL OWNERSHIP PERSON = YES]
  • Example: 25

FOREIGN SENIOR POLITICAL FIGURE (Required)

  • Type: string (5 characters)
  • Description: Indicates if the person is a political figure. Please provide a "TRUE" Or "FALSE" answer.
  • Example: TRUE

FOREIGN POLITICALLY EXPOSED PERSON (Required)

  • Type: string (5 characters)
  • Description: Indicates if the person is politically exposed. Please provide a "TRUE" Or "FALSE" answer.
  • Example: FALSE

ADDRESS LINE 1 (Required)

  • Type: string (100 characters)
  • Description: Valid address line 1 of the beneficial owner (no PO BOX, no special characters).
  • Example: 123 Main St

ADDRESS LINE 2

  • Type: string (100 characters)
  • Description: Valid address line 2 of the beneficial owner (if applicable).
  • Example: Apt 4B

CITY (Required)

  • Type: string (50 characters)
  • Description: City of the beneficial owner (no numeric values, no special characters).
  • Example: New York

STATE

  • Type: string (2 characters)
  • Description: State of the beneficial owner (no numeric

Exemption Reason Values

Field Definitions

PUBLICLY_TRADED

  • Type: string
  • Description: Entities traded on a US stock exchange (NYSE, American, or NASDAQ).
  • Example: PUBLICLY_TRADED

NON_PROFIT_COMPANY (Required)

  • Type: string
  • Description: Non-profit company (Requires a Control Person and a NAP).
  • Example: NON_PROFIT_COMPANY

PUBLIC_ACCOUNTING

  • Type: string
  • Description: Public accounting firm (Must be registered under section 102 of the Sarbanes-Oxley Act).
  • Example: PUBLIC_ACCOUNTING

BANK_REGULATED

  • Type: string
  • Description: Bank regulated by a US state agency.
  • Example: BANK_REGULATED

INSURANCE_COMPANY

  • Type: string
  • Description: Insurance company regulated by a US state agency.
  • Example: INSURANCE_COMPANY

FINANCIAL_INSTITUTION

  • Type: string
  • Description: US regulated financial institution.
  • Example: FINANCIAL_INSTITUTION

FEDERAL

  • Type: string
  • Description: US federal, state, or local government agency.
  • Example: FEDERAL

STATE

  • Type: string
  • Description: US federal, state, or local government agency.
  • Example: STATE

LOCAL

  • Type: string
  • Description: US federal, state, or local government agency.
  • Example: LOCAL

GOVERNMENT_ACTIVITIES

  • Type: string
  • Description: Non-US government agency engaged in government activities.
  • Example: GOVERNMENT_ACTIVITIES

HOLDING_COMPANY

  • Type: string
  • Description: Bank holding company.
  • Example: HOLDING_COMPANY

SAVINGS_LOAN_HOLDING

  • Type: string
  • Description: Savings loan holding company.
  • Example: SAVINGS_LOAN_HOLDING

EQUIPMENT_FINANCE

  • Type: string
  • Description: Equipment finance/leasing transactions that are purchased from third parties and Fifth Third is not the originating bank.
  • Example: EQUIPMENT_FINANCE

FINANCIAL_MARKET

  • Type: string
  • Description: Financial market utility designated by the Financial Stability Oversight Council.
  • Example: FINANCIAL_MARKET

FOREIGN_FINANCIAL (Required)

  • Type: string
  • Description: Foreign financial institution established in a jurisdiction where the regulator maintains beneficial ownership information (requires approval from Fifth Third Bank).
  • Example: FOREIGN_FINANCIAL

ISSUER_SECURITIES

  • Type: string
  • Description: Issuer of a class of securities.
  • Example: ISSUER_SECURITIES

SEC_REGISTERED

  • Type: string
  • Description: SEC registered company/firm that has a current SEC registration number.
  • Example: SEC_REGISTERED

CFIC_REGISTERED

  • Type: string
  • Description: CFTC registered entity.
  • Example: CFIC_REGISTERED

POOLED_INVESTMENT

  • Type: string
  • Description: Pooled investment vehicle operated or advised by a financial institution that is exempt from beneficial ownership.
  • Example: POOLED_INVESTMENT

Updated 3 days ago